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MANUAL COMPILED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2 OF 2000
(“the Act”)

PH Projects (PTY) LTD (“the Company”)

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TABLE OF CONTENTS

1. PART A: Information required by section 51(1)(a)
2. PART B: Information required by section 51(1)(b)
3. PART C: Information required by section 51(1)(c)
4. PART D: Information required by section 51(1)(d)
5. PART E: Information required by section 51(1)(e)
6. PART F: Information required by section 51(1)(f)
7. PART G: Availability of the Manual
8. PART H: How to request a record
9. PART I: Liability

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PART A

INFORMATION REQUIRED IN TERMS OF SECTION 51(1)(a)

Name of Company: PH Projects (Pty) Ltd
Head of Company: Mrs ED Hennop
Physical Address: 22 Atlas Rd
Elandsfontein, Germiston
1406
Postal Address: P O Box 4181
DalPark
1543
Telephone Number: 27-11 828 0427
Fax Number: 27-11 828 0442
Email:
info@phgroup.co.za
Information Officer: Mrs ED Hennop

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PART B

INFORMATION REQUIRED IN TERMS OF SECTION 51(1)(b)

In terms of section 10 of the Act, a guide will be compiled by the South African Human Rights Commission (“the SAHRC”) containing such information as may be required by a person who wishes to exercise any right contemplated in the Act. The guide will be made available in all official languages by the SAHRC and is obtainable from the SAHRC.

Contact details of the SAHRC are as follows:

PAIA Unit

The Research and Documentation Department

Private Bag 2700

HOUGHTON, 2041

Tel: 27-11-484-8300
Fax: 27-11-484-0582/1360
Website: www.sahrc.org.za
Email: PAIA@sahrc.org.za

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PART C

INFORMATION REQUIRED IN TERMS OF SECTION 51(1)(c)

At this stage no notices has/have been published.

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PART D

INFORMATION REQUIRED IN TERMS OF SECTION 51(1)(d)

The following information/records are held in accordance with the following legislation:

1 Basic Conditions of Employment Act, 75 of 1997
2 Employment Equity Act, 55 of 1998
3 Income Tax Act
4 Occupational Health and Safety Act, 85 of 1993
5 Unemployment Insurance Act, 63 of 2001
6 Value Added Tax Act
7 Information held by auditors

Any documentation/information that is of a public nature is available automatically without a person having to request access thereto in terms of the Act, as envisaged in section 52.

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PART E

INFORMATION REQUIRED IN TERMS OF SECTION 51(1)(e)

1. Human Resources
1.1 Contracts of employment
1.2 Personal records of staff
1.3 Disciplinary Code and Procedure
1.4 Grievance Procedure
1.5 Policies and Procedures:
1.5.1 Remuneration
1.5.2 Cell phones
1.5.3 Pension/Provident, Retirement Fund
1.5.4 Working Hours
1.5.5 Health and Safety
1.5.6 Incentive Performance Bonus
1.5.10 Bonuses
1.5.11 Commissions
1.5.12 HIV/AIDS
1.5.13 Training
1.5.14 Job grading
1.5.15 BCEA display Poster
1.5.16 Time sheets
1.5.17 Uniform policy
1.5.18 Loss/damage to property
1.5.19 Employment application forms
1.5.20 Employment reference procedure
1.5.21 SIRA agreement
1.5.22 Sexual harassment

2. Finance and Administration
2.1 Financial Statements and Balance Sheets
2.2 Auditors reports
2.3 Banking particulars
2.4 Payroll Procedures
2.5 Wage Bill/Salary Bill
2.6 Supplier Procedures
2.7 Records of debtors and creditors
2.8 Ordering Procedures
2.9 Client contracts
2.10 Client information
2.1 Stores Procedures
2.11 Stocktaking
2.12 Receiving
2.13 Intellectual Property
2.14 Customer data base

3. Security
3.1 Standard Operating Procedures
3.2 Access Control
3.3 Standby Orders
3.4 Work Procedures
3.5 Duty Rosters
3.6 Security Instructions
3.7 Managerial Instructions
3.8 Search Procedure
3.9 Training Records
3.10 Fire Arm Licenses
3.11 Issue of Firearms
3.12 Vehicles and Procedures
3.13 Procedure for issue of equipment
3.14 Inventories and Registers
3.15 Alarm and Radio Systems

4. Legal and Agreements
4.1 Lease agreements
4.2 Suretyship agreements
4.3 Confidentiality agreements
4.4 Supplier and Purchase agreements
4.5 Articles and publications
4.6 Independent contracts
4.7 Property agreements
4.8 Advertising/marketing agreements
4.9 Insurance
4.10 Outsourced contract

5. Information Technology
Software and software programmes relating to the business of the Company.

6. Company Secretarial Records

7.1 Statutory Records
7.2 Minutes of Meetings, Committees
7.3 Memorandum and Articles of Association
7.4 Information held by auditors

It is recorded that any of the information or documentation requested pertaining to the aforesaid shall only be made available to a requestor subject to the provisions of the Act. None of the information held by the Company is automatically available without a person having to request in terms of and subject to the provisions of the Act. A request for information held by the Company must be in the prescribed form, addressed to the designated Information Officer and submitted against payment of the prescribed fee. The Company may refuse to disclose records/information in accordance with the Act.

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PART F

INFORMATION REQUIRED IN TERMS OF SECTION 51(1)(f)

The Minister of Justice and Constitutional Development has to date not published any regulations in terms of this section.

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PART G

AVAILABILITY OF THE MANUAL: SECTION 51(3)

This manual is available for inspection at the offices of the Company during office hours. Copies of the manual may be obtained, subject to the prescribed fees, at the offices of the Company. The manual may be accessed on the SAHRC’s website (www. sahrc.org.za) and will be published in the Government Gazette. Please note that the manual accessible on the website of the SAHRC and in the Government Gazette, does not include the request forms or fee structure. The request forms and fee structure can be obtained on the SAHRC’s website or the website of the Department of Justice and Constitutional Development (www.doi.gov.za) (under “regulations”).

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PART H

HOW TO REQUEST ACCESS TO A RECORD

The requester must use the prescribed form to make the request for access to a record. This must be made to the designated Information Officer. The request must be made to postal address, fax number or email address of the Company.

The requester must provide sufficient detail on the request form to enable the Information Officer to identify the record and the requestor. The requestor should also indicate which form of access is required. The requestor should also indicate if any other manner is to be used to inform the requestor and state the necessary particulars to be so informed.

The requestor must identify the right that is sought to be exercised to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.

If a request is made on behalf of another person, the requestor must then submit proof of the capacity in which the requestor is making the request to the satisfaction of the Information Officer.

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PART I

LIABILITY

While every effort is made to publish reliable information in this manual, the Company cannot guarantee that this information is both complete and accurate and makes no representation in that regard. All users of this resource are therefore cautioned to use the information entirely at their own risk. The Company will not be liable for any loss of damage, action, proceedings, claims, demands, costs, charges and expenses, howsoever arising, as a result of the use of the information contained in this manual. All users agree to submit exclusively to the laws of the Republic of South Africa in respect of any dispute arising out of the use of the information contained in this manual.

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Submission Date: August 2003